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Meeting Space Information

Our meeting space policies are changing on May 1, 2017. Please see the Library Meeting Space Policy  for more information.

The Library provides meeting room space for Library sponsored and co-sponsored programs. When not being used by the Library, the rooms are available for programs of an informational, educational, cultural, or civic nature.

All meetings must be free and open to the public. Charges are permitted in the form of a reasonable tuition fee for workshops and seminars to cover learning materials or course credits, but the program must be open for observation to members of the public who don't pay fees. No business promotion, selling, solicitation, or taking of orders may occur within the meeting rooms. This includes fundraising and donations.

Groups can have up to two reservations scheduled. Space may not be reserved on a continuous basis for weekly, semi-monthly, or monthly meetings. Exceptions may be made for governmental agencies and for groups that are co-sponsored by the Library.  For more information on becoming a co-sponsored group, see the Co-Sponsorship Proposal form below or contact the Information Desk at 582-2427.

Is your group interested in having coffee or tea service provided for your meeting? Lindley Perk Coffee Shop is located inside the Library Lobby. Give them a call at 570-7752, email at lindleyperk@gmail.com or see their website page for more information and current specials. They are open Monday-Thursday 9:30am-6:30pm; Friday-Saturday 9:30am-5pm; Sunday 12:30-4:30pm but arrangements can be made for additional times. 

Check out events currently scheduled in the Public Meeting Spaces.

To schedule a meeting space, call the Information Desk at (406)582-2427. Meeting spaces can be reserved up to 3 months in advance. The event must be confirmed within seven days of making the reservation by completing the Meeting Space Confirmation Form which is available below on this webpage and at the Information Desk. A printable version is available through a link at the bottom of the page.

Please call at least three days in advance to cancel a reservation. Reserving a room and not showing up to use it without cancelling the reservation may result in restriction on future reservations.

Spaces are available Monday-Friday from 8 a.m. - 9:00 p.m., Saturday from 8:15 a.m.- 9:00 p.m., and Sunday from 1:00 p.m. - 9:00 pm. Meeting spaces are not available on holidays. The seating capacity in the large community room is 100 people and in the small conference room is 36 people. The standing capacity in the large community room is 200 people and in the small conference room is 75 people.

Use of the meeting space does not imply endorsement, support, or co-sponsorship by the Bozeman Public Library of the activities that take place in the meeting space or of the beliefs of the groups using the meeting space. Groups or individuals using the meeting space may not imply that the event or program is sponsored, co-sponsored, or endorsed by the Library in any advertising or publicity.

Questions? Please see complete meeting space guidelines or call the Information Desk at (406)582-2427.

Co-Sponsorship Proposal Form

Meeting Space Confirmation Form: Printable Version

Library Meeting Space Use Policy

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Complete Meeting Space Guidelines


Please call 582-2427 to reserve a meeting room before filling out this form.

Type of Room: Small Conference Room (capacity 36*) Large Conference Room (capacity 100*)
Outdoor Area: Front Plaza Outdoor Area: East Lawn Outdoor Area: South Lawn
Date of Meeting:
Room Reservation: Time: Time:
Actual Meeting: Time: Time:
Name of Group:
Title of Meeting:
(will be posted on the door)
Name of Person Applying:
Library Card #:
E-mail:
Phone: Alternate Phone:
Purpose of Meeting:
Expected Attendance:
Equipment Needed:

LCD Projector
Conference Phone
Internet/WiFi

TV/DVD
Laptop
Speakers (Small Room)

Coffee Pot/Hot Water
Piano (Large Room)
Sound System (Large Room)**
* Does not include tables. ** Wireless assistive listening devices are available upon request.
Will Refreshments be Served? No Yes > What type?
Additional Information:
Please Read:  

I have read and agree to comply with the Library Meeting Space Use Policy. I understand that it is my responsibility to set up and put away all tables and chairs in the Large Community room and to leave other meeting spaces as found. If the room, furniture or equipment is damaged or if cleaning service beyond normal vacuuming and trash removal is required, the group will be liable for damages/cost. I understand and agree that the information provided above will be posted on the meeting room doors and be made available for informational purposes upon request from the public.

Please let the Library know as soon as possible if you cancel the meeting so the room can be available for others; call the Information Desk at (406)582-2427. Security walkthroughs are performed at 9:15. Groups must be out of the building by that time. Reminder: Groups or individuals using the meeting spaces may not use the Library logo or imply that the event is sponsored, co-sponsored, or endorsed by the Library in any advertising or publicity. (Revised May 2017)

Security:
For security purposes, please type what you see in the window above.
To hear audio, click the Audio Challenge button.

The following equipment is available for use in the meeting room:

TV/DVD 

LCD Projector

Internet connection (WIFI)

P.A. system (large room)

Portable Speakers (small room)

Piano (large room)

Laptop

Coffee pot

Conference Phone

Meeting Space Confirmation Form (Printable Version)

Library Meeting Space Policy

 

 

 

626 E. Main Street · Bozeman, Montana 59715 · (406) 582-2400 · FAX (406) 582-2424 · TTY (406) 582-2432
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