The Library provides meeting room space for Library sponsored and co-sponsored programs. When not being used by the Library, the rooms are available for established not-for-profit groups for meetings and programs of an informational, educational, cultural, or civic nature. No selling, solicitation, or taking of orders may occur within the meeting rooms. This includes fundraising and donations. Only one reservation may be made at a time. Rooms may not be reserved on a continuous basis for weekly, semi-monthly, or monthly meetings. The only exception is that governmental agencies may schedule the meeting room on a continuing basis during those periods when Library staff events are not scheduled. Rooms are available Monday-Friday after 8 a.m., Saturday after 8:15 a.m., and Sunday from September-May after 1:00 p.m. Meeting rooms are not available on holidays. The seating capacity in the large community room is 100 people and the small conference room holds 36 people.
All meetings must be free and open to the public so no admission charge is permitted except in the form of a reasonable tuition fee for workshops and seminars.

Reservations for the meeting room are made in advance through the Information Desk (582-2427).
The reservation must be confirmed within seven days of making the reservation by completing the Meeting Room Confirmation form which is available below on this webpage and at the Information Desk.

Please call at least three days in advance to cancel a reservation. If a group does not show up for a scheduled reservation or does not restore the room to a clean and orderly state, the Library reserves the right to withhold meeting room privileges for at least one month.

Use of the meeting room does not imply endorsement, support, or co-sponsorship by the Bozeman Public Library of the activities that take place in the meeting room or of the beliefs of the groups using the meeting room. Groups or individuals using the meeting room may not imply that the event or program is sponsored, co-sponsored, or endorsed by the Library in any advertising or publicity.

Questions? Please see complete meeting room policy at the bottom of this page or call the Information Desk at 582-2427.

Meeting Room Confirmation Form [Printable Word Document]

Please call 582-2427 to reserve a meeting room before filling out this form.

Type of Room:	Small Conference Room (capacity 36) Large Conference Room (capacity 100)
Date of Meeting:	Time:
Name of Group:
Name of Person Applying:
Position/Title in Group:
Mailing Address:
E-mail:
Phone (Business):	(Home):
Purpose of Meeting:
Expected Attendance:
Equipment Needed:	Overhead Projector Conference Phone LCD Projector Coffee Pot and hot water DVD Player Slide Projector Internet Access VCR Player Microphone Television
Will Refreshments be Served?	Yes No || What type?
Please Read:
I agree to return the meeting room to a clean and orderly condition (including putting away chairs in the large community room) at the end of the activity and to pay the cost for repair of any damages to the facilities.  The Bozeman Public Library will NOT be responsible for any materials or equipment left in the building.  If staff or maintenance personnel find the room has NOT been left in satisfactory condition, a minimum charge of $25.00 will be levied or the group must pay for the actual damages incurred.  The group’s ability to use the meeting rooms in the future will be jeopardized.  Please let the Library know as soon as possible if you cancel the meeting so the room can be available for others; call the Information Desk at 582-2427.  Reminder:  Groups or individuals using the meeting room may not imply that the event or program is sponsored, co-sponsored, or endorsed by the Library in any advertising or publicity.
Security:	For security purposes, please type what you see in the window above.

The following equipment is available for use in the meeting room:

VCR and television

slide projector

overhead projector

projection screen

Internet connection

P.A. system

Complete Meeting Room Policy