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Meeting Room Information

Large Community RoomThe Library provides meeting room space for Library sponsored and co-sponsored programs. When not being used by the Library, the rooms are available for established not-for-profit groups for meetings and programs of an informational, educational, cultural, or civic nature. No business promotion, selling, solicitation, or taking of orders may occur within the meeting rooms. This includes fundraising and donations. All meetings must be free and open to the public. Charges are permitted in the form of a reasonable tuition fee for workshops and seminars to cover learning materials or course credits, but the program must be open for observation to members of the public who don't pay fees. Groups can have up to two reservations scheduled, however rooms may not be reserved on a continuous basis for weekly, semi-monthly, or monthly meetings. The only exception is that governmental agencies may schedule the meeting room on a continuing basis during those periods when Library staff events are not scheduled.

Rooms are available Monday-Friday from 8 a.m. - 9:00 p.m., Saturday from 8:15 a.m.- 9:00 p.m., and Sunday from 1:00 p.m. - 9:00 pm. Meeting rooms are not available on holidays. The seating capacity in the large community room is 100 people and the small conference room holds 36 people. (click on the links to view a video tour of these rooms)

Check out events currently scheduled in the Public Meeting Rooms

To schedule a meeting room, call the Information Desk at (406)582-2427.The event must be confirmed within seven days of making the reservation by completing the Meeting Room Confirmation form which is available below on this webpage and at the Information Desk. Please call at least three days in advance to cancel a reservation. If a group does not show up for a scheduled reservation or does not restore the room to a clean and orderly state, the Library reserves the right to withhold meeting room privileges for at least one month. Use of the meeting room does not imply endorsement, support, or co-sponsorship by the Bozeman Public Library of the activities that take place in the meeting room or of the beliefs of the groups using the meeting room. Groups or individuals using the meeting room may not imply that the event or program is sponsored, co-sponsored, or endorsed by the Library in any advertising or publicity. Questions? Please see complete meeting room guidelines or call the Information Desk at (406)582-2427.


Meeting Room Form (Printable Word Document)

Complete Meeting Room Guidelines


Please call 582-2427 to reserve a meeting room before filling out this form.

Type of Room: Small Conference Room (capacity 36) Large Conference Room (capacity 100)
Date of Meeting: Time: Time:
Name of Group:
Name of Person Applying:
Library Card #:
Position/Title in Group:
E-mail:
Phone (Business): (Home):
Title of Meeting:
(will be posted on the door)
Purpose of Meeting:
Expected Attendance:
Equipment Needed:

LCD Projector
Overhead Projector
Slide Projector

TV/DVD/VCR
Laptop
Internet/WiFi

Coffee Pot/Hot Water
Piano (Large)
Sound System (Large)*
* Wireless assistive listening devices are available upon request.
Will Refreshments be Served? Yes No || What type?
Please Read:  

By clicking the Submit Form button below, I acknowledge that I have read and agree to comply by the Library Meeting Room Policy. I understand that it is my responsibility to set up and put away all tables and chairs. If Library personnel find the room has NOT been left in satisfactory condition, I must pay for actual damages incurred and my ability to use the meeting rooms in the future will be jeopardized. I understand and agree that the information provided above will be posted on the meeting room doors and made available for informational purposes upon request from the public.

Please let the Library know as soon as possible if you cancel the meeting so the room can be available for others; call the Information Desk at (406)582-2427. Security walkthroughs are performed at 9:15. Groups must be out of the building by that time. Reminder: Groups or individuals using the meeting room may not use the Library logo or imply that the event or program is sponsored, co-sponsored, or endorsed by the Library in any advertising or publicity.

Security:
For security purposes, please type what you see in the window above.
To hear audio, click the Audio Challenge button.

The following equipment is available for use in the meeting room:
TV/DVD/VCR
LCD projector
slide projector
overhead projector
projection screen
Internet connection (WIFI)
P.A. system (large room only)
Piano (Large room only)
Laptop
Coffee pot

 

 

 

626 E. Main Street · Bozeman, Montana 59715 · (406) 582-2400 · FAX (406) 582-2424 · TTY (406) 582-2432
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